Governance Tool

M365 Run Power Platform Governance Tool is a set of accelerators/utilities that streamlines & eases the administration and control tasks for power platform admins. The tool is built of multiple services to enable information retrieval with few clicks & provide insightful dashboards to facilitate monitoring, trends, alerts and reporting for your Power Platform. This App is for makers which can be used to ask users a series of questions regarding the target audience, data and support of the solution they’re planning and informing them about governance, support and license considerations a maker needs to keep in mind before starting the development of their solution.

The Governance Tool for Microsoft is an innovative solution designed to streamline and enhance the management of your Microsoft environment. This robust tool provides comprehensive oversight and control over your organization’s Microsoft applications and services, ensuring compliance, security, and optimal performance. With features like automated policy enforcement, real-time monitoring, and detailed reporting, the Governance Tool empowers IT administrators to efficiently manage resources, mitigate risks, and adhere to regulatory standards. Whether you’re overseeing a small business or a large enterprise, this tool is your key to maintaining a secure, compliant, and well-governed Microsoft ecosystem.

Governance Tool by Us

Introducing the Governance Tool by M365Run — an essential set of accelerators and utilities designed to streamline and simplify administration tasks for Power Platform admins. This comprehensive tool integrates multiple services, enabling effortless information retrieval and providing insightful dashboards to facilitate monitoring, trend analysis, alerts, and reporting for your Power Platform. Specifically created for makers, the Governance Tool guides users through a series of questions regarding their target audience, data, and support requirements. It also educates them about critical governance, support, and license considerations that must be addressed before initiating solution development. Elevate your Power Platform management with the Governance Tool by M365Run, ensuring a smooth and efficient development process from start to finish.

The need of Power Platform Governance

Trend

More & more organizations are adopting Power Platform through the M365 E3/E5 license offering.
To deliver business solutions at quick pace, high no. of applications are being built at rapid pace by Citizen developers or Pro developers
With great power at hands and lack of administrative control, everyone holding licenses starts experimenting the powerful capabilities of the platform resulting in lot of apps/flows being created.

Challenges

1. The platform soon becomes unmanageable with

Lot of apps/flows created
Orphaned apps/flows
No clear ownership defined
No compliance
No separate environments for development, testing and production.

2. Lack of visibility to management regarding the usage of the platform .

Hence, organizations need a robust Governance solution for managing their Power Platform adoption

M365 Run Power Platform Governance Tool is a set of accelerators/utilities that streamlines & eases the administration and control tasks for power platform admins.

The tool is built of multiple services to enable information retrieval with few clicks & provide insightful dashboards to facilitate monitoring, trends, alerts and reporting for your Power Platform.

Optimize the investment of your organization in the Power Platform by 80%

Improve the data loss prevention in your organization by 60%

100% compliance to the coding, security, and performance best practices for your low-code/no-code apps

Reduce the waste in your Power Platform resources and capacity by 90%

Checker APP:

Power Apps checker app is for Makers, you can conduct app reviews more efficiently thanks to a customizable checklist of best practices, a 360 view of your app through app checker results, app settings and a free search code/formula viewer.

App Checker Results:

The app checker screen shows the results from the app checker result run for the app when it was last published. These results are available in the Power Apps studio as your build your app but they are included in this tool for convenience. A quick glance at the app checker result will often show serious issues with the app such as inefficient loading or delegation issues.

App Analysis:

The app analysis section allows us to quickly check if certain important app setting flags are on. The flags have an impact on performance. The screen info section gives us a quick count of the number of controls used for each screen to ensure that it is below the recommended max of 300 control per screen. The media files sections list all medias embedded with the app as well as their size. Finally, the network trace section helps identify slow network requests within the app.

Code Viewer:

The code viewer section lists all screens, controls and properties with a search and filter function allowing you to quickly find formulas within your app. You can search by control name, property or simply by any text that can be present in power apps formula.

You can link formulas to a particular pattern by selecting the “+” button. This is useful when providing feedback to the app developer as they can where exactly in code certain best practices were not followed.

Expanding the data source icon will present a list of all data sources and collection used in the app. Selecting a source in the list will show all the reference across all the control’s properties in all screens.

Solution Assessment:

This App is for makers which can be used to ask users a series of questions regarding the target audience, data and support of the solution they’re planning and informing them about governance, support and license considerations a maker needs to keep in mind before starting the development of their solution.

Power Platform Licenses Details:

This app is for Admins.

Power Platform licenses refer to the various licensing options available for Microsoft’s Power Platform, which includes Power Apps, Power Automate (formerly Flow), and Power Virtual Agents. These licenses are designed to provide different levels of access and functionality based on user needs. Admins can view their Licensing details with their services also they can view other Power Platform licensed user licensing details as shown in Image.

Environment Request, Environment Request Admin App and DLP Editor & Impact Analysis :

Problem statement:

When a development project requires a new Environment, and non-admins are restricted from creating Environments, the only way for non-admins to access new Environments is for admins to provision the Environment and grant permissions to users. Admins can become the bottleneck of development if volume of demand for environments is high because multiple steps are involved. New environments may also require new connectors or DLP policies.

Solution:

With this process can be used by non-admins to request new environments and changes to DLP policies for their environments.

Makers (non-admins) can:

Submit requests for new environments.
Submit requests for DLP policies to be applied to their environments.

Admins can:

Provision new environments for developers using the app.

See how new environments will be affected by data loss prevention policies.
Approve or reject DLP policy requests.

“App Compliance Centre”, “Power Platform Admin View”, “App Catalog” and “Governance Tool Setup -Compliance Process”:

Problem statement:

There are many apps in our tenant. IT doesn’t know what all these apps are intended for or how to support individual apps when the helpdesk is called, and it’s unclear whether all the apps are being maintained to any standard.

Especially in a large organization, it’s not feasible for the IT team to be responsible for manually reaching out to each app owner individually, and those details can’t be stored in email conversations. The team would like to have a central app catalogue for high-quality apps.

Solution:

The governance tool checks app compliance in the tenant. Non-compliant apps trigger weekly emails to the owner with a link to the App Compliance Center. Here, owners can submit business justifications and adjust app settings. Once compliant, admins review the app and decide on its catalog inclusion. This process aids makers in risk assessment and reduces admin burdens by automating detail requests and quarantining non-compliant apps.